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HR , Payroll Tutorials - II

5) Setup Special Accumulator table:



With Special Accumulator table, you can accumulate earnings that you may want to use later in deduction calculations, such as savings deduction based on a percentage of regular and over time pay only, or hours reported for calculating union dues payments.


On the earnings table, designate the appropriate earning types to add or subtract from the accumulator balances



Create below accumulator for exercise:




Accum Code







Union Dues Eligible hours


Union Dues




Accum Code







Shift Eligible  hours



6) Setup Earnings Table:



This table stores the parameters and rules for calculating earnings. In this table you’ll define how each type of earnings like Regular , Overtime and Sick and so forth is taxed or calculated , adjusted or used in special accumulator table



Common to all below Earning Codes:


Earnings add to Gross pay

Balances are maintained

No Effect on FLSA

Are all taxed (federal, state and local)

Subject to garnishment


Efftd – 01/02/2005



Earning Code : RGR ( Regular , hours are accumulated to DUE and SHIFT )

                      Hours are added to the service bucked for the leave plan of vacation.




Overtime Pay (OVT) , Overtime is calculated at 1.5 times the EE’s base hourly rate. Hrs are accumulated to SHIFT accum code




Double Time pay (DTP) : Multiplication Factor : 2.0. Hrs are accumulated to SHIFT accum code



Hourly Holiday pay: HHL , Hrs are accumulated to DUE and SHIFT accum code, hours are added to the service hours bucket for the leave plan of vacation.




Hourly Sick pay : HSP, Hours entered on paysheet will reduce the accrual balance for Sick leave plan types. Hrs are accumulated to DUE and SHIFT accum code




Bonus Pay , BON , Bonus are taxed using supplemental tax method.  Payment is amount only

Create a new earnings program HEP – Hourly earnings program. Efftd – 01/01/2005


Add the above Earning codes.



Go to HRW and BWK paygroup and change the Earnings Program to HEP

And change the Earning codes to RGR , OVT , RGR and HHL

7) Setup SHIFT:



Employees assigned to work on non standard hours are usually given to pay differential called – shift pay or shift differential which is added to their regular rate to compensate them for working unusual hours.


The Shift table comes into play when an hourly earnings code is defined as Eligible for Shift Differential on the taxes page of the earnings table.


The Shift table is required for peoplesoft payroll. There must be an entry on the shift table for the set ID setup on the pau group. Create a Not Applicable Shift ID.



Create a Not Applicable Shift ID:

SETID : Shift

Shift : Not Applicable

Efft : 01/01/2005

Descr : N/A Shift

8) Setup Deduction Subset ID:



A deduction subset is a group of deductions that you select from the standard set of deductions that you define for your company. Use deduction subsets to process only a subset of the deductions that have been set up on an employee's record. For example, when running a bonus payroll, you may want to have 401k and garnishments deducted from the bonus checks but not medical, dental, savings bonds, and so on. When the payroll is run, any deductions that are not in the subset are not taken from any of the checks.



Create a Deduction Subset: PBS


Deduction SubSet ID







Payroll Bonus Deduction




Pay Bonus

9) Deduction Setup Table:


The Deduction Table defines the tax effect on deduction types and specifies how the system processes arrears and other special deduction considerations during payroll processing. Deductions consist of all payroll deductions and employer contributions to benefit plans—not including taxes. Deductions on the Deduction Table are grouped by plan type. The plan type code for General Deductions is always 00. If you want to create your own plan types, use Z0 through ZZ. Each entry on the General Deduction Table or the Benefits Tables must have a corresponding entry on the Deduction Table for payroll to process the deduction. Otherwise, you receive an error during payroll calculation.



Create 2 general deduction codes with effdt – 01/01/2005


Common on all deductions (unless otherwise specified):


After Tax Deduction

Allow partial deduction

Put the deduction into arrears balance if full deduction is not taken

Come out every payroll


Garnishment : PGRN

Priority : 300

Select garnishment special processing. Apply PBS deduction subset. Do not change the system defaults

United Way Deduction Code: PUND

Priority : 700

Deduction stops at Termination and is not taken from separate checks. Arrears not allowed.

10) Setup General Deduction:



A general deduction is any deduction that isn't a benefit deduction. Charitable deductions, union dues, parking, garnishments, bonds, and so on all fit into this category. Use the General Deduction Table to define how these nonbenefit deductions are calculated.

The Code must be setup in Deduction table , before adding up here. The Plan type is always 00 for General Deductions.

11) Company General Deduction table:



All General Deductions that are eligible in a company must be put in the Company General Deduction table. If they are not allowed on this table, the deduction will not be available to any employee of that company.




Create General Deduction and add them to Company General Deduction’s table:


Garnishment Code : PGRN

The Garnishment deduction amounts are determined at the employee level and are Flat Amount

United Way : PUWY

United Way is a Flat Amount

Add the above PGRN and PUWY to the company general deduction code:


Company – PPT

Efftd – 01/01/2005


Codes : PGRN and PUWY


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